Managing Backstage View in Word 


Please note this tip contains information for all users as well as specific methods of managing views in Microsoft Word with a Screen Reader.  

Introduction

Often it is the small things that make the difference.  It can be a setting or a little tweak that makes life (or technology) a bit easier to manage. 

 

This article will explore some settings that may help make your experience with Word more streamlined and comfortable.  

The Options Dialogue

The Options Dialogue is used to set preferences for how you interact with Word.  To open the Options Dialogue:

Layout of the Options Dialogue

Visually, the Options Dialogue has two main areas.  On the left are the various tabs.  Each tab has a title and controls the options that are grouped within that tab. 

As soon as the Options Dialogue is opened, the cursor is focused in that list of tabs.  Use arrow keys to select the appropriate tab.  There are eleven different tabs that may have focus.  Some examples include General, Display, Proofing , Save, Ease of Access, and so on. 

 

Once the desired tab has focus, the user may use the Tab Key to navigate to the portion of the dialogue containing various settings and options located within that tab.  At that time, the user should use the Tab Key to navigate to each of the adjustable settings and checkboxes. 

 

Below are some specific settings the user may wish to adjust.

Show the Start Screen when Opening Word

When Word is opened, it can either open a new document or open the Start Screen.  The Start Screen places the user in a view of Word that shows recent files, templates to pick from, and a template gallery. 

The default for Word is to show the Start Screen.  To turn this off and open a blank Word document instead, follow the directions below:

Saving and Opening Files Without the Backstage View

When using a screen reader, or even sometimes if you are not, the Backstage View of Word (which is the area that shows up when pressing Alt + F) can be a bit overwhelming.  Some individuals choose to open and save using Windows Explorer.  For those not familiar, Windows Explorer is the program used by Windows to manage files.  That is the program that opens when you open your documents folder, downloads folder, etc. 

 

Those who used a computer before Office 2010 was released used Windows Explorer much more.  But when the Backstage View was introduced and the “drop down files” disappeared, Microsoft moved away from using Windows Explorer and Word in that way.  The new experience offered more space to display different options.  Honestly, at the time, most people either loved it or hated it.  Most screen readers were irritated by the Backstage View because they had to perform a whole new set of keyboard navigation commands they did not need to use before. 

 

There is a way to ask Word to bring back using Windows Explorer to open and save files from within Word:

Save to Computer by Default

Whether or not you have enabled or disabled the Backstage View when saving files, the default for Word (and all other Office applications) is to offer the option of saving a file to your OneDrive.  Most of our staff prefer to save to their computers instead of the cloud.

 

Word can be customized to offer to save documents for you locally rather than in the cloud by default.  This gives you fewer items to navigate when you want to save to a physical or network drive.

 

To enable Word to present you with saving to your computer’s hard drive rather than the cloud, follow these instructions:

Key Takeaways

Resources: