Accessibility Tip: Creating and Modifying Signatures in Outlook

Introduction

Almost all professionals include a signature at the bottom of their emails.  A signature is a block of text automatically added to the bottom of a message that usually contains contact information or other important details the user may wish to communicate to anyone who receives their emails.

Accessing Signatures from the Options Menu

One way to add or edit a signature is to directly access the Options Dialogue.  To do so:

Accessing Signatures from the Tell Me Box

The Tell Me box is a common way to find a settings or function if the user does not know where to locate it within the menus or does not wish to navigate the Backstage View.

Add a New Signature

Select the Signature to Edit

When making modifications, it is important to ensure that changes are being made to the correct signature.  For example, some users have multiple signatures added.  One signature may be for new messages and a different one may be used for replies and forwards.  To ensure that the correct signature is being modified:

Editing your Signature

Resources

JAWS Tip: Create and Edit Signatures in Microsoft Outlook with JAWS