Calendar Basics in Outlook 2016 or Later

Key Commands:

Following are some of the most commonly used key commands in Outlook 2016 and Later

 

Move to Mail View

Control + 1

 

Move to Calendar View

Control + 2

 

Move to Inbox from anywhere in Outlook

Control + Shift + I

 

Create Appointment from anywhere in Outlook

Control + Shift + A

 

Create Meeting Request from anywhere in Outlook

Control + Shift + Q

 

Following are commands are used within the Calendar View (as you are viewing your own or someone else’s calendar) in Outlook 216 and Later

 

Alt + Down Arrow

Moves focus ahead to the next week.

 

Alt + End

Moves focus to the end of the week (only works in Week View).

 

Alt + Home

Moves focus to the start of the week (only works in Week View).

 

Alt + Page Down

Moves focus ahead to the next month.

 

Alt + Page Up

Moves focus back to the previous month.


Alt + Up Arrow

Moves focus back to the previous week.

 

Control + Alt + 3

Hotkey that displays the Calendar in Week View.

 

Control + Comma

Moves focus to the previous event.

 

Control + G

Opens the Go To Date Dialog Box when in the calendar.

 

Control + Left Arrow or Left Arrow

Moves focus to the previous day.

 

Control + Period

Moves focus to the next event.

 

Control  + Right Arrow or Right Arrow

Moves focus to the next day.

 

Up and Down Arrow:

Moves focus through the time slots within a calendar day.

 

More commands can be found at the link below.  FYI, this link jumps to bookmarked heading for calendar specific commands.  You may explore the page by heading to find other commands you may find useful for other sections of Outlook:

Common Keyboard Commands for Outlook Calendar 

Directions for Screen Reader Users: View Someone Else’s Calendar:

Change your Calendar View

There are multiple options regarding how the calendar is displayed in Outlook.  The following is a description of each of the Calendar Views, as they appear by default:

Additional Resources: